Join over 1,000 schools worldwide using the Room Booking System
Built from the ground up to support different timetable structures and integrate with the most popular school management information systems.
The Room Booking System can apply the appropriate timetable day on each date meaning teachers can only book when the room is free of classes.
During school hours rooms can be booked by period, e.g Period 1 till Period 3. It's easy to recur bookings it many patterns, such as every third Monday Week B.
Book rooms by time after school hours and even invoice hirers. For example, hire the football pitch from 6pm till 9pm to the local sports club.
As SIMS Technical Partners, Advanced Learning Partners, iSAMS Integrators and WCBS Integrators, data is synced daily to the Room Booking System. Depending on your MIS we also sync teacher cover, holidays, non-class codes, room closures and suspension rules (e.g. Year 10 on exam leave).
During the automatic timetable sync from the management information system, the Room Booking System automatically removes any bookings which conflict and notifies staff by email.
No need for another set of login credentials
We offer Single Sign-On with RM Unify, Firefly VLE and Frog VLE so users can access the Room Booking System in one click from a service they already use.
Alternatively we support ADFS SAML or LDAP so users can login to the Room Booking System with their Active Directory login credentials.
Allow staff to easily book IT rooms within the school. Teachers no longer have to use paper based or spreadsheets which can lead to double bookings and wasted lesson time.
Non-teaching rooms such as the meeting rooms can be managed too through the system, even if they're not in the MIS. Limits can be configured so the room is booked fairly amongst staff.
Manage your sports pitches and halls so they can be easily let out to sports clubs without any double bookings. Hirers can be invoiced too if the school charges for these bookings.
Make more efficient use of any resources by allowing them to be booked in parts. For example one teacher can book 10 iPads leaving 20 free for another teacher.
Cutting edge features for your school
Record useful information with each booking as a booking note. For example booking purpose, meeting title or agenda information.
Quickly repeat bookings over days, weeks or months from one simple screen. Should the room be unavailable on any recurrence, an alternative can be chosen.
For total control over bookings, the system can require confirmation from an administrator or privileged user for bookings in certain rooms.
Never forget about a booking and have a reminder emailed to you about your bookings. Have a reminder one day before and 2 days before.
Users can request custom catering options such as tea & coffee, snacks or lunch, which is automatically emailed to the catering department upon booking confirmation.
Make the right impression with a system branded with your school colours and logo. Localisation options allow you to change the date format and timezone.
The Room Booking System automatically calculates the cost of each booking based on the price plan selected. Details of each hirer are stored on the system with their address and contact details.
Invoices can be generated when appropriate and emailed to each hirer. The lettings admin can track which invoices have been paid or remain outstanding.
Create price plans for each resource and for different types for hirers or discounts (eg Standard rate, Weekend rate or Charity rate). Also add chargeable items such as equipment hire, pitch lights or insurance.
Generate reports to transfer data into the financial system which includes the total amount outstanding per hirer and the total revenue per room/resource.
Easily show the availability of rooms & resources using our digital signage feature to let everyone easily see the resource availability for today on digital signage screens.
See your bookings within Outlook or any calendar application by using the iCal feeds so you're always aware of your bookings without being logged into the Room Booking System.
Produce a booking sheet per room in just one click from the administrator panel, ideal to place a hard copy outside each room or give to your security/cleaning teams.
Finely tune permissions for different users with rule based permissions. Easily add default permissions for everyone, create custom permissions for individual users or apply permissions to group of users.
Set a limit on how many weeks in advance a user can make a booking, if bookings have to be made with 24 hours notice or even a restriction on the number of hours that can be booked per week.
Configure rooms or resources so they can only be booked by certain users. For example 'Maths Trolley' by the Maths department and 'Meeting Rooms' can only be booked by Senior Management.
Grant extra permissions to certain staff members to give them the ability to oversee bookings made by other members of staff and authorise bookings made for specific rooms.