Join public sector organisations and businesses of all sizes already using the Room Booking System
Allow staff to easily book meeting rooms within the business. Require specific information when making bookings and let staff invite colleagues to the meeting.
Make meetings a breeze when booking interview and training rooms by inviting staff to the booking. Limits can be placed so the room is booked fairly amongst staff.
Notify people when certain rooms are booked so they can be prepared in advance for important training or presentations. Eliminate any possible double bookings for these important events.
Make more efficient use of the resources you already have by allowing them to be booked via an online system. It's even possible to give priority booking to certain individuals.
Easily show the availability of rooms & resources using our digital signage feature to let everyone easily see the resource availability for today on digital signage screens.
See your bookings within Outlook or any calendar application by using the iCal feeds so you're always aware of your bookings without being logged into the Room Booking System.
Produce a booking sheet per room in just one click from the administrator panel, ideal to place a hard copy outside each room or give to your security/cleaning teams.
Finely tune permissions for different users with rule based permissions. Easily add default permissions for everyone, create custom permissions for individual users or apply permissions to group of users.
Set a limit on how many weeks in advance a user can make a booking, if bookings have to be made with 24 hours notice or even a restriction on the number of hours that can be booked per week.
Configure rooms or resources so they can only be booked by certain users. For example the Board Room can only be booked by Managers or Hot Desks by employees based off-site.
Grant extra permissions to certain staff members to give them the ability to oversee bookings made by other members of staff and authorise bookings made for specific rooms.
Cutting edge features for your business
Record useful information with each booking as a booking note. For example booking purpose, meeting title or agenda information.
Quickly repeat bookings over days, weeks or months from one simple screen. Should the room be unavailable on any recurrence, an alternative can be chosen.
For total control over bookings, the system can require confirmation from an administrator or privileged user for bookings in certain rooms.
Never forget about a booking and have a reminder emailed to you about your bookings. Have a reminder one day before and 2 days before.
Users can request custom catering options such as tea & coffee, snacks or lunch, which is automatically emailed to the catering department upon booking confirmation.
Make the right impression with a system branded with your businesses colours and logo. Localisation options allow you to change the date format and timezone.
We understand security is important
As the market leaders for online room booking software, we take all the necessary steps to ensure your data is handled and processed securely. We're fully registered with the Data Protection Act under number ZA009035.
We offer a various secure Single Sign-On options so your users can access the system without having to share credentials. All communication is secured through industry standard HTTPS.