Join these Student Unions already using the Room Booking System
Allow both staff and societies to easily book shared spaces and meeting rooms. No longer is it a chore to see who is using each space, just login and view the online calendar.
By making it easier to book any media resource, student clubs and societies can make better use of the existing media resources available in your student union.
Make more efficient use of any resources by allowing them to be booked in parts. For example, book 10 iPads out of bank of 20.
Open up your dance studio to allow any member to reserve the space and see when it is available. No more clashing bookings or dispute over who has booked the studio!
Cutting edge features for your student union
Record useful information with each booking as a booking note. For example booking purpose, meeting title or agenda information.
Quickly repeat bookings over days, weeks or months from one simple screen. Should the room be unavailable on any recurrence, an alternative can be chosen.
For total control over bookings, the system can require confirmation from an administrator or privileged user for bookings in certain rooms.
Never forget about a booking and have a reminder emailed to you about your bookings. Have a reminder one day before and 2 days before.
Users can request custom catering options such as tea & coffee, snacks or lunch, which is automatically emailed to the catering department upon booking confirmation.
Make the right impression with a system branded with your student union colours and logo. Localisation options allow you to change the date format and timezone.
Finely tune permissions for different users with rule based permissions. Easily add default permissions for everyone, create custom permissions for individual users or apply permissions to group of users.
Set a limit on how many weeks in advance a user can make a booking, if bookings have to be made with 24 hours notice or even a restriction on the number of hours that can be booked per week.
Configure rooms or resources so they can only be booked by certain users. For example Meeting Rooms can only be booked by staff or Dance Studios by staff and the dance society.
Grant extra permissions to certain students or staff members to give them the ability to oversee bookings made by others and authorise bookings made for specific rooms.
Easily show the availability of rooms & resources using our digital signage feature to let everyone easily see the resource availability for today on digital signage screens.
See your bookings within Outlook or any calendar application by using the iCal feeds so you're always aware of your bookings without being logged into the Room Booking System.
Produce a booking sheet per room in just one click from the administrator panel, ideal to place a hard copy outside each room or give to your security/cleaning teams.