The Booking System for Student Unions

Join these Student Unions already using the Room Booking System

Easily Manage Spaces and Resources

Shared Spaces and Meeting Rooms

Allow both staff and societies to easily book shared spaces and meeting rooms. No longer is it a chore to see who is using each space, just login and view the online calendar.

Media Resources

By making it easier to book any media resource, student clubs and societies can make better use of the existing media resources available in your student union.

Laptops and iPads

Make more efficient use of any resources by allowing them to be booked in parts. For example, book 10 iPads out of bank of 20.

Dance Studios

Open up your dance studio to allow any member to reserve the space and see when it is available. No more clashing bookings or dispute over who has booked the studio!

Managing bookings has never been so easy

Cutting edge features for your student union

Store information with bookings

Record useful information with each booking as a booking note. For example booking purpose, meeting title or agenda information.

Recurring bookings

Quickly repeat bookings over days, weeks or months from one simple screen. Should the room be unavailable on any recurrence, an alternative can be chosen.

Authorise bookings

For total control over bookings, the system can require confirmation from an administrator or privileged user for bookings in certain rooms.

Booking reminders

Never forget about a booking and have a reminder emailed to you about your bookings. Have a reminder one day before and 2 days before.

Catering management

Users can request custom catering options such as tea & coffee, snacks or lunch, which is automatically emailed to the catering department upon booking confirmation.

Branded with your logo

Make the right impression with a system branded with your student union colours and logo. Localisation options allow you to change the date format and timezone.

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Powerful User Permissions

Rule Based

Finely tune permissions for different users with rule based permissions. Easily add default permissions for everyone, create custom permissions for individual users or apply permissions to group of users.

Booking Limits

Set a limit on how many weeks in advance a user can make a booking, if bookings have to be made with 24 hours notice or even a restriction on the number of hours that can be booked per week.

Restrict Rooms & Resources

Configure rooms or resources so they can only be booked by certain users. For example Meeting Rooms can only be booked by staff or Dance Studios by staff and the dance society.

Privileged Users

Grant extra permissions to certain students or staff members to give them the ability to oversee bookings made by others and authorise bookings made for specific rooms.

Many more features to make managing bookings a breeze

Digital Signage

Easily show the availability of rooms & resources using our digital signage feature to let everyone easily see the resource availability for today on digital signage screens.

iCal Feeds

See your bookings within Outlook or any calendar application by using the iCal feeds so you're always aware of your bookings without being logged into the Room Booking System.

Printable booking sheets

Produce a booking sheet per room in just one click from the administrator panel, ideal to place a hard copy outside each room or give to your security/cleaning teams.

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